Document Controller
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Job Purpose:
To provide high quality documentation support to the Technical Section with specialization on the Interface team.
Develop and manage documentation guidelines that manage the workflow of the Technical Section
Update, and maintain the Interface Management Plan that will be the basis of JI’s Interface Management,

Key Result Areas:
Spearhead the creation of Interface related documentation templates (Interface Agreement forms, weekly/ monthly reports, and the team’s weekly agenda)
Ensure that the IAs and related documents are well recorded in both hard and soft copies
Maintain log of executed IA/Issues
Maintain log of all interface issues
Provide and manage a documentation system by establishing and maintaining standards and procedures compatible with the existing corporate Documents and Standards section.
Ensures all documentation is complete, accurate, and turned over to the corporate Document Centre adhering to all procedures, formats, and standards.
Performs QA/QC document checks and ensures all documents are signed off & distributed according to RasGas procedures and standards.
Develops and maintains a continuous improvement program to enhance the document support.
Key contact person for any Interface or general documentation requirements in JI’s Technical section.
Assists in the development and implementation of project standards, working practice and procedures for activities within the Technical Section.
Assists in development & implementation of computer based project document management systems, that will be compatible with the existing corporate Documents and Standards SAP-DMS system,
Identifies and organises project documentation for the Technical Section and properly closes out completed projects by transferring the data into the corporate Documents and Standards SAP-DMS system.
Knowledgeable with company drawing standards and procedures and ensures project documentation meets these RasGas company requirements.
Provides QA/QC of all documentation developed for projects. Transfers and/or archives all information following the existing corporate Documents and Standards SAP-DMS system,
Receives, indexes, and checks all incoming documentation, in any form, and enters it into the appropriate project document system in accordance with Company procedure.
Assists with establishing Quality Documentation for ISO 9002
Provide documentation reporting requirements to Section Head and Managers.

Operating Environment, Framework and Boundaries:
1. The jobholder operates within established company polices and procedures for documentation and documentary control and in a well structured environment with a clear reporting relationship.
2. The section is focused on meeting the companies, statutory/legal and end user requirements in the most cost-effective way and is thus primarily demand driven.

Communications and Working Relationships:
1. Reports to the Joint Interest Head of Technical.
2. Serves as the RasGas point of contact assigned to specifically monitor the Interface Database, and other interface related documentation.
3. Internal daily contact with the Technical team. Coordinates with the Documents and Standards section.

Problem Solving/Complexity:
1. Exercises independent judgement in selecting and recommending various alternative methods and systems. Solutions are developed on the basis of functional knowledge and company precedent.
2. Able to problem solve personnel issues and procedural conflicts.
3. Provide new workflows to overcome time constraints or work overloads.

Decision Making Authority and Responsibility:
1. Operates in accordance with RasGas’ established procedures and technical documentation standards and practices. Work is regularly reviewed by Section Head.
2. Suggest systems that will help the Technical Team’s documentation better.
3. Ensure that the Interface Engineer Specialists consistently follow the Interface Management Plan and to raise a flag for any issue that may arise due to non-compliance of the IMP that may affect documentation

Knowledge Skills and Experience:
1. BA/ BA Degree Holder
2. Excellent understanding and good working background on Interface Management and it’s Documentation
3. Minimum of five (5) years work experience on general administration
4. Proven organizational, planning and implementation skills
5. Must be able to communicate at a Project Management level
6. Technical and Business Writing skills are a very important. Therefore, excellent communication skills in English is a must.

Contact: Steve McAllister or Simon Carletti on +44 (0)20 7580 5151